Inbound and Export Administrator- HSPO @ General Motors

Job Information

Job Description:

Your key responsibilities will include:

Inbound

• Validating inbound purchase orders against invoices and goods received.
• Process Inbound paperwork in SAP to generate ‘Smart Labels’.
• Create Local/Sea Freight/Airfreight delivery dockets on SAP whenever required.
• Liaise with Internal departments (Materials Controllers, HSPO purchase, HSPO costing) to process inbound deliveries into SAP.
• Preload Invoices into SAP and regularly update the Inbound Line.
• Investigating Error Log issues relating to inbound delivery dockets/invoices.
• Support Inventory Control for processing stock discrepancies, stock found queries and processing DDA’s.
• Filing and archiving of Local/Sea Freight/Airfreight paperwork of parts received in warehouse and 3PL as per Information Lifecycle Management.
• Investigate and circulate VOR/Back-orders parts list to relevant departments to facilitate priority put away.
• Update non-conformances of non-allied suppliers in the GQTS database (Quality tracking system) and raise QCFs (Quality Control Form) for non-conformances raised on overseas Allied suppliers.
• Update Standardised work instructions for all tasks.
• Regularly run reports from SAP including our work que reporting and pre-packer reporting in warehouse.
• Liase with Accounts payable and HQ Finance to investigate and resolve payment enquiries.
• Receive/Sign for Air Freight deliveries.
• Loading of local delivery dockets into System & generate advanced shipping notices (ASN’s) for Warehouse
• Loading Overseas shipping/airfreight folders into SAP
• Management & loading of data into various MS databases.

You have experience in a fast-paced warehouse or distribution center environment and knowledge of export regulations and inbounding processes. To be successful in this role, you will have the following knowledge, skills and competencies.

• Good understanding of automotive (or similar) supply chain and distribution networks.
• Good understanding of Transport Dangerous Goods code and compliance requirements
• Working knowledge of SAP (SPP, ECC, & EWM)
• Proactive with strong initiative and goal-oriented approach.
• Analytical skills.
• Attention to detail.
• Cross functional experience i.e. working with other departments to achieve mutual outcomes.
• Problem Solving.
• Business Acumen.
• Priority Setting.

• Printing of ASN’s for incoming overseas containers and airfreights and manage the backorder stickers.
• Collection, sortation & interpretation of vendor compliance data
• Communicate with suppliers and liaise with accounts payables to resolve unpaid invoice queries.
• Liaise with key stakeholders to enable problem parts to be loaded in GM Systems
• Coordinate unloading of external deliveries from suppliers.

Outbound

• Sort, weigh, measure and label air freight cases.
• For any deliveries by case from facilities other than the National Distribution Centre, check off export and reconcile any differences from the physical to system records.
• Manage all aspects of invoicing for air and sea freight shipments (including communications with stakeholders).
• Book export pick-ups.
• When necessary complete any Dangerous Goods documentation.
• Print case packaging lists as required.
• Prepare weekly KPI reports on export order and case status.
• At end of month complete reporting and communicate sea freight shipping schedule

Company Information

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