Executive Assistant, Human Resources @ Walt Disney
Job Information
Job Description:
What You Will Do
- Schedule and arrange virtual and on-site meetings
- Review your leader’s schedule to build in time for preparation and travel
- Pivot quickly to reschedule a carefully planned day when pressing conflicts arise
- Read relevant newspapers and trade journals so you understand the mission of the office
- Draft professional correspondence on behalf of your leaders
- Plan and create travel itineraries, taking into account time zones, weather delays, traffic and fatigue levels
- Purchase all office supplies for the department, and manage invoices, purchase orders, and vendor contracts
- Prepare regular reports and summaries
- Onboard new employees – you will be the friendly guide that team members rely on to answer questions
- Mentor and train other support professionals in hard skills like computer programs, and soft skills like teamwork
- Plan high-profile, complex events like offsites as well as smaller-scale gatherings such as service recognition parties
Required Qualifications & Skills
- At least three years supporting a Director or above, or equivalent experience
- Sharp written and verbal communication skills, including clean grammar and a robust vocabulary
- Complete reliability handling confidential information
- Ability to prioritize tasks in a fast-paced environment
- Strong proficiency with all types of computers, phones and office equipment
- Mastery of Microsoft Office programs including Outlook, Word, PowerPoint and Excel; strong skills in SAP, Sharepoint, Concur, Slack, and Zoom, and the resourcefulness to learn new applications as needed
- Genuine desire to be helpful to your leaders and co-workers, to go above and beyond without being asked, to build solid inter and intra-team relationships
- Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed
- Very strong organizational skills and attention to detail
- A professional demeanor, positive outlook, and a can-do attitude
Preferred Qualifications
- Experience at The Walt Disney Company
- Experience working in a large publicly-traded company
- Both PC and Mac proficient; proficient in Google Workspace
Benefits:
Experience Level: Junior/Associate
Work From: Onsite
Company Information
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