Executive Assistant, Human Resources @ Walt Disney

Job Information

Job Description:

What You Will Do

  • Schedule and arrange virtual and on-site meetings
  • Review your leader’s schedule to build in time for preparation and travel
  • Pivot quickly to reschedule a carefully planned day when pressing conflicts arise
  • Read relevant newspapers and trade journals so you understand the mission of the office
  • Draft professional correspondence on behalf of your leaders
  • Plan and create travel itineraries, taking into account time zones, weather delays, traffic and fatigue levels
  • Purchase all office supplies for the department, and manage invoices, purchase orders, and vendor contracts
  • Prepare regular reports and summaries
  • Onboard new employees – you will be the friendly guide that team members rely on to answer questions
  • Mentor and train other support professionals in hard skills like computer programs, and soft skills like teamwork
  • Plan high-profile, complex events like offsites as well as smaller-scale gatherings such as service recognition parties

Required Qualifications & Skills

  • At least three years supporting a Director or above, or equivalent experience
  • Sharp written and verbal communication skills, including clean grammar and a robust vocabulary
  • Complete reliability handling confidential information
  • Ability to prioritize tasks in a fast-paced environment
  • Strong proficiency with all types of computers, phones and office equipment
  • Mastery of Microsoft Office programs including Outlook, Word, PowerPoint and Excel; strong skills in SAP, Sharepoint, Concur, Slack, and Zoom, and the resourcefulness to learn new applications as needed
  • Genuine desire to be helpful to your leaders and co-workers, to go above and beyond without being asked, to build solid inter and intra-team relationships
  • Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed
  • Very strong organizational skills and attention to detail
  • A professional demeanor, positive outlook, and a can-do attitude

Preferred Qualifications

  • Experience at The Walt Disney Company
  • Experience working in a large publicly-traded company
  • Both PC and Mac proficient; proficient in Google Workspace

Experience Level: Junior/Associate
Work From: Onsite

Company Information

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