Executive Assistant, Human Resources @ Walt Disney

Job Information

Job Description:

What You Will Do

• Schedule and arrange virtual and on-site meetings
• Review your leader’s schedule to build in time for preparation and travel
• Pivot quickly to reschedule a carefully planned day when pressing conflicts arise
• Read relevant newspapers and trade journals so you understand the mission of the office
• Draft professional correspondence on behalf of your leaders
• Plan and create travel itineraries, taking into account time zones, weather delays, traffic and fatigue levels
• Purchase all office supplies for the department, and manage invoices, purchase orders, and vendor contracts
• Prepare regular reports and summaries
• Onboard new employees – you will be the friendly guide that team members rely on to answer questions
• Mentor and train other support professionals in hard skills like computer programs, and soft skills like teamwork
• Plan high-profile, complex events like offsites as well as smaller-scale gatherings such as service recognition parties

Required Qualifications & Skills

• At least three years supporting a Director or above, or equivalent experience
• Sharp written and verbal communication skills, including clean grammar and a robust vocabulary
• Complete reliability handling confidential information
• Ability to prioritize tasks in a fast-paced environment
• Strong proficiency with all types of computers, phones and office equipment
• Mastery of Microsoft Office programs including Outlook, Word, PowerPoint and Excel; strong skills in SAP, Sharepoint, Concur, Slack, and Zoom, and the resourcefulness to learn new applications as needed
• Genuine desire to be helpful to your leaders and co-workers, to go above and beyond without being asked, to build solid inter and intra-team relationships
• Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed
• Very strong organizational skills and attention to detail
• A professional demeanor, positive outlook, and a can-do attitude

Preferred Qualifications

• Experience at The Walt Disney Company
• Experience working in a large publicly-traded company
• Both PC and Mac proficient; proficient in Google Workspace

Company Information

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