Executive Assistant @ Walt Disney

Job Information

Job Description:


  • Provide full secretarial and administrative support to the VP
  • Prepare and support any presentation deck and reports for meetings for VP and Senior Managers
  • Manage day-to-day calendar, including manage schedule, coordinate departmental calendar; department meetings and events
  • Coordinate and act as the point of contact for local and overseas meetings and conference arrangements
  • Work with Casual Buyer Team to process purchase orders and invoice in SAP
  • Provide logistics support for meeting arrangement (e.g. invite attendees, reserve and prepare meeting room as well as meeting materials)
  • Distribute department information, materials and presentations, as required
  • Maintain efficient document filing systems (manually or electronically as applied)
  • Handle daily correspondence (mails, emails, and faxes), answer phone calls and take relay messages in a timely manner
  • Receive and arrange accommodations for overseas staff/visitors while in country for business meeting
  • Manage travel arrangements including booking of flights, ticketing, hotel reservation, visa application, airport/hotel transfer, etc.
  • Basic translation of document/email from Chinese to English
  • Prepare and submit Travel and Entertainment (T&E) claims using the internal tracking system
  • Run T&E summary report and monitor spending of Asia team’s T&E (Sourcing and Quality Assurance)
  • Attend and take minutes of meetings both in the office and at other locations
  • Liaise with Senior Managers and other employees to ensure follow up and that deadlines are met
  • Assist in coordinating important pieces of work/projects for the VP between her team and others in the organization as required
  • Provide ad-hoc additional support to Senior Managers in the team with T&E and travel booking as required
  • Other office duties and personal matters as and when assigned by the VP


  • At least 5 years secretarial/office administration experience serving Executives in multi-national environments
  • Experience in merchandise sourcing and/or product development in a retail environment would be an advantage
  • Proficient in computer skill; Microsoft Outlook, MS Words, MS Excel, PowerPoint, Visio, SAP, etc.
  • Fluent in English, Mandarin (verbal & written) and other native languages would be a plus
  • A good team player with strong interpersonal skills
  • Meticulous with good organizational and planning skills
  • Good etiquette, pleasant composure and a positive working attitude
  • Ability to work with minimum supervision
  • Proven ability to work well in teams
  • Keen understanding of stakeholder management & building organizational support
  • Detail Oriented, pro-active and a self-starter

Core Skills:

  • Conveys relevant information (challenges, issues, trend, etc) with both internal and external stakeholders in a candid and timely manner
  • Stay current on business issues, office policy and technological advances
  • Use knowledge of the company’s policy, products and services to meet management expectation
  • Adopt a challenging and questioning approach, proposing information and solution with creative ways
  • Contribute to team collaboration (remaining productive despite uncertainty)
  • Interact well with people who have different backgrounds and work styles (invites diverse point of view)
  • Suggest ways to increase efficiencies in communication and output with the team and internal partners
  • Tailor messages appropriately to the audience of different backgrounds
  • Demonstrate ability to attention to details
  • Strengthen others through mentoring and feedback (inspiring and motivating peers) – facilitating win-win situations
  • Treat others with respect
  • Self-starters with experience working in multi-national companies
  • Strategic thinker with good communication skills
  • Capable at juggling extremely hectic schedule while remaining professional at all times and maintaining confidential of discussion

Experience Level: Senior
Work From: Onsite

Company Information

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