Inbound and Export Administrator- HSPO @ General Motors

Job Information

Job Description:

Your key responsibilities will include:


  • Validating inbound purchase orders against invoices and goods received.
  • Process Inbound paperwork in SAP to generate ‘Smart Labels’.
  • Create Local/Sea Freight/Airfreight delivery dockets on SAP whenever required.
  • Liaise with Internal departments (Materials Controllers, HSPO purchase, HSPO costing) to process inbound deliveries into SAP.
  • Preload Invoices into SAP and regularly update the Inbound Line.
  • Investigating Error Log issues relating to inbound delivery dockets/invoices.
  • Support Inventory Control for processing stock discrepancies, stock found queries and processing DDA’s.
  • Filing and archiving of Local/Sea Freight/Airfreight paperwork of parts received in warehouse and 3PL as per Information Lifecycle Management.
  • Investigate and circulate VOR/Back-orders parts list to relevant departments to facilitate priority put away.
  • Update non-conformances of non-allied suppliers in the GQTS database (Quality tracking system) and raise QCFs (Quality Control Form) for non-conformances raised on overseas Allied suppliers.
  • Update Standardised work instructions for all tasks.
  • Regularly run reports from SAP including our work que reporting and pre-packer reporting in warehouse.
  • Liase with Accounts payable and HQ Finance to investigate and resolve payment enquiries.
  • Receive/Sign for Air Freight deliveries.
  • Loading of local delivery dockets into System & generate advanced shipping notices (ASN’s) for Warehouse
  • Loading Overseas shipping/airfreight folders into SAP
  • Management & loading of data into various MS databases.

You have experience in a fast-paced warehouse or distribution center environment and knowledge of export regulations and inbounding processes. To be successful in this role, you will have the following knowledge, skills and competencies.

  • Good understanding of automotive (or similar) supply chain and distribution networks.
  • Good understanding of Transport Dangerous Goods code and compliance requirements
  • Working knowledge of SAP (SPP, ECC, & EWM)
  • Proactive with strong initiative and goal-oriented approach.
  • Analytical skills.
  • Attention to detail.
  • Cross functional experience i.e. working with other departments to achieve mutual outcomes.
  • Problem Solving.
  • Business Acumen.
  • Priority Setting.
  • Printing of ASN’s for incoming overseas containers and airfreights and manage the backorder stickers.
  • Collection, sortation & interpretation of vendor compliance data
  • Communicate with suppliers and liaise with accounts payables to resolve unpaid invoice queries.
  • Liaise with key stakeholders to enable problem parts to be loaded in GM Systems
  • Coordinate unloading of external deliveries from suppliers.


  • Sort, weigh, measure and label air freight cases.
  • For any deliveries by case from facilities other than the National Distribution Centre, check off export and reconcile any differences from the physical to system records.
  • Manage all aspects of invoicing for air and sea freight shipments (including communications with stakeholders).
  • Book export pick-ups.
  • When necessary complete any Dangerous Goods documentation.
  • Print case packaging lists as required.
  • Prepare weekly KPI reports on export order and case status.
  • At end of month complete reporting and communicate sea freight shipping schedule

Experience Level: Junior/Associate
Work From: Onsite

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