Office Administration Manager Job @ Paccar

Job Information

Job Description:

Job Responsibilities
Operations Management:
•    Plan and coordinate all Distribution Center tours/events for employees, suppliers, dealers, and customers.
•    Oversight of all building and property maintenance.  Coordinates work with contractors and maintains relationship with all temporary staffing agencies.
•    Prepares all necessary reports for Parts Division and Corporate. Maintains fixed asset listings and supports preparation of operating and capital budgets. Maintenance/Repair/Operations (MRO) Purchasing and reconciliation including incorporating bid requests for competitive quotes.
•    Liaison between I.T. & facility coordinating system changes, server room updates and training.  Maintain tracking for all RF equipment inventory and service support.
•    Oversight of the ISO 9001, ISO 45001 and ISO 14001 systems in the PDC.  Ensure teams are in place to actively promote continuous improvement of Quality, Healthy & Safety and Environmental processes in the PDC.
•    Activities in operations control such as logistic vendor scheduling, live load control and activities related to enhance load balancing.
•    Schedules trailer inbounding with material logistics group.
•    Delegates any administrative support tasks from PDC Manager, Assistant PDC Manager and Supervisory staff.  Develop and maintain working knowledge with production processes and serve as primary backup for Assistant Managers as needed.
•    Supervises and develops all office associates and administrative staff. Provides guidance, coaching, and supervision to administrative team. Conducts annual performance reviews and regular performance evaluations.  Develop cross-functional team to ensure proper backup to support workload variability.
•    Complete at least two process improvement projects per year utilizing Six Sigma methodology & tools.
•    Other responsibilities as assigned.
Payroll Responsibilities: 
•    Kronos updates – current and new employees
•    Oversight of day-to-day Payroll responsibilities; coordinating with division and corporate to complete semi-weekly pay cycles.
•    Responsible for compliance for SOX audits.
Human Resources Management:
•    Maintains PDC compliance with all local, state, and federal HR laws by coordinating with Human Resources.
•    Administers all recruiting including scheduling sourcing and screening applicants, scheduling interviews, organizes pre-employment screening assessments, completes reference checks.
•    Maintains a proactive recruiting network to reduce time-to-hire, including relationships with local universities, technical colleges, and military sites for recruiting fairs.
•    Conducts new employee orientation, prepares, and ensures new employee paperwork is complete. Ensures maintenance of employee personnel electronic and hard copy files including compliance paperwork. Conducts annual file audit to ensure compliance.
•    Administers training programs and tracks employee participation. Records mandatory training in the employee database of record (SAP).
•    Administers payroll / Kronos reporting, headcount, and confidential data.
•    Supports Human Resources with coordinated efforts of Workers’ Compensation claims and leave of absence (STD, LTD, FMLA) processing.

•    Bachelor’s degree required. Focus on business, logistics, human resources, or related area preferred. Master’s degree is a plus.
•    Minimum 2 years of leadership experience required.
•    Ability to influence others through clear communication of expectations. Ability to present and communicate to all levels of management.
•    Intermediate PC skills required: MS Office Suite (including: Access, Word, Excel and PowerPoint), AutoCAD
•    Demonstrated abilities in project management.  MRO and procurement experience preferred
•    Experience in manufacturing, logistics, human resources, and customer service experience preferred. Mechanical aptitude is a plus.
•    Experience with ISO systems highly desirable.
•    Multi-lingual skills highly desirable.
•    HRCI (PHR / SPHR), SHRM (CP / SCP) certification is a plus.
•    Six Sigma Trained: Lean or Green Belt preferred.
•    Willing to relocate in near future required (continental U.S.) preferred.

Experience Level: Junior/Associate
Work From: Onsite

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